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Electronic seal

Wherever authorisation of company data is required, a seal certificate is an ideal solution. It allows you to seal documents without the need for a card or reader

from 749,00 PLN net
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The mSzafir mobile seal is a qualified seal certificate, which includes company data and allows you to seal documents without the need to use a card and reader.

Generate an mSzafir seal certificate and seal it on your phone, tablet or laptop, on the mSzafir portal or any application with a sealing option. Choose the certificate validity period and seal limit, which suits your needs.

A qualified electronic seal ensures the integrity of the document and allows for the unambiguous identification of the entity certifying the document. The qualified mSzafir electronic seal certificate contains the full name of the entity and a number uniquely identifying the entity (NIP – IN VAT number, or KRS – National Court Register number).  Importantly, the qualified certificate used to verify the seal contains only the institution's data, without the personal data of employees.

When ordering a seal certificate for registering your entity in the EPREL system, make sure to select the National Court Register (KRS) number as the "Organization Identifier" in the certificate details. Starting from April 22, 2025, EPREL will require certificates with a KRS number instead of a VAT (NIP) number.

Select an option

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  1. Configure the product

    Select the certificate validity period and seal limit.

  2. Confirm the seal order on behalf of your organisation

    Submit the order for signature electronically or in paper to persons authorised to represent your organisation and return it to us.

  3. Generate an electronic seal

    Once we have confirmed your order, we verify the identity of the authorised person (online with a qualified certificate or at a selected branch) and generate a seal certificate for your organisation.

A mobile electronic seal is a smart and efficient way to securely authorize official business correspondence, e-invoices, client proposals, legal documents, policies, diplomas, IDs, confirmations, certificates, and more.

The qualified certificate used to verify the seal contains only the organization’s data – without any personal details of employees. An electronic seal cannot be forged, and the recipient can trust that an invoice, offer, or any other document comes from a verified, legitimate source.

The EPREL (European Product Registry for Energy Labelling) database is intended for manufacturers and other suppliers to register specific types of products placed on the EU internal market. Companies submitting or updating product entries must use a qualified electronic seal certificate. The qualified seal issued by KIR is accepted by the EPREL system.

If you're ordering a certificate for EPREL registration purposes, make sure to select KRS (National Court Register) as the “Organization Identifier” when providing data for the certificate. Starting from 22 April 2025, EPREL will require certificates with the KRS number instead of the organization’s NIP (Tax Identification Number).

According to Article 4 of Commission Implementing Regulation (EU) 2024/994, dated 2 April 2024, suppliers of products covered by energy labelling regulations must register each new product model in the product database before placing it on the market. This database – EPREL – was created to support this requirement. The reliability and security of the data entered are ensured through identity verification using qualified electronic seals (for legal entities) or qualified electronic signatures (for individuals).

A mobile qualified electronic seal is an effective way to credibly confirm the origin of corporate documents. It works seamlessly in both internal and external workflows:
- enables sealing of invoices, business offers, official letters, and policies
- eliminates the need to physically stamp large volumes of documents
- assures recipients that a given document originates from a trusted entity – an organization holding a qualified certificate

The qualified seal can be implemented automatically – integrated with document management systems (DMS), ERP, or CRM solutions:
- the sealing process is fully automated, minimizing human error and increasing scalability
- integration allows for the processing of hundreds of thousands of documents per month – without geographical or time limitations
- in the HSM version, it is also available as an on-premises solution, e.g. for large enterprises and public institutions

A qualified e-seal provides a legally valid way to secure digital documents, including those converted from paper form:
- facilitates the creation of e-archives for financial, HR, and official documents
- ensures access control – each sealing operation leaves a traceable digital footprint

The mobile e-seal is a modern tool for educational, training, and certifying institutions:
- simplifies the issuance of electronic diplomas, student IDs, attestations, and certificates with full legal validity
- eliminates the risk of forgery – the e-seal certificate is verifiable and tamper-proof
- supports the digital transformation of education, building trust in documents across borders

A mobile seal is useful wherever speed and document source verification matter:
- can be used to submit an application for an e-Delivery address
- confirms the authenticity of an institution in dealings with public administration and business partners
- allows for legally binding correspondence without requiring a personal signature from an employee

In HR departments, the mobile electronic seal supports activities such as:
- confirming electronic personnel files in accordance with labor law regulations
- digitizing onboarding processes and archiving employee documentation
- improving communication with staff – e.g. when issuing certificates or employment opinions

For law firms and public offices, the mobile e-seal enhances operational efficiency and regulatory compliance:
- enables quick sealing of administrative decisions, resolutions, and rulings
- supports secure dispatch and unambiguous identification of procedural documents
- operates in full compliance with the eIDAS regulation – guaranteeing legal effect across the EU

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