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Electronic seal

Wherever authorisation of company data is required, a seal certificate is an ideal solution. It allows you to seal documents without the need for a card or reader

from 749,00 PLN net
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The mSzafir Mobile Seal is a qualified certificate that requires no card or reader. Activate it 100% online or verify your identity in person at one of our 12 branches.

Choose the certificate validity period and the seal package, then generate and use it on your phone, tablet, or laptop – via the mSzafir portal or any application with a sealing feature. The mSzafir seal offers full freedom for online operations, without the need for physical cards or readers. Up to 10 people can use the seal simultaneously, and you can manage their permissions online through the mSzafir portal.

A qualified electronic seal ensures document integrity and allows for the unambiguous identification of the entity certifying the document. Importantly, the qualified certificate used for seal verification contains only the full legal name of the entity and its identification number (NIP or KRS), without any personal data of the employees. You can use it for sealing corporate documents, logging into KSeF (National e-Invoice System), or registering products in EPREL.

The mSzafir electronic seal with a NIP number is the most convenient way to log into KSeF. It allows you to access your company account without the need to submit ZAW-FA forms.

When ordering a seal certificate for registering your entity in the EPREL system, make sure to select the National Court Register (KRS) number as the "Organization Identifier" in the certificate details. Starting from April 22, 2025, EPREL will require certificates with a KRS number instead of a VAT (NIP) number.

Select an option

Group 1590.png [701.00 B] Configure the seal - choose the validity period and document limit. Provide the details of the person who will use the seal and verify their identity using a qualified e-signature or at a selected KIR branch. 💡 Important: The person designated to handle the seal does not have to be a board member – it should be the person who will actually be sealing the documents.

Group 1589.png [793.00 B] Download and sign the order - download the PDF from the summary page and provide it for signing to the authorized representatives of the entity (using either a qualified e-signature or a traditional signature). Order verification will take up to 2 business days.

Group 1588.png [815.00 B] Generate the seal - depending on the selected identity verification method:

🌐 Online verification – click the link received in the e-mail. Verify the identity with an e-signature (use a long-term mSzafir or a card-based certificate). 💡 Important: Activate the mobile app immediately

🏢 Verifiaction at a KIR branch - you will receive an e-mail invitation to our branch; be sure to bring your phone. We will verify the data and activate the mobile app on your phone.

Pikto_4.png [2.95 KB] Activate the mobile app - If you already have an mSzafir e-signature, prepare a second device (phone/tablet) or an additional profile for app activatio. Each mSzafir seal requires a separate device.💡Corporate access management:The person managing the seal can activate apps for other individuals in the organization. This can be done after logging into the mSzafir portal under the "Mobile applications" tab.

A mobile electronic seal is a smart and efficient way to securely authorize official business correspondence, e-invoices, client proposals, legal documents, policies, diplomas, IDs, confirmations, certificates, and more.

The qualified certificate used to verify the seal contains only the organization’s data – without any personal details of employees. An electronic seal cannot be forged, and the recipient can trust that an invoice, offer, or any other document comes from a verified, legitimate source.

The system is intended for manufacturers and other suppliers to register specific types of products placed on the EU internal market. Companies wishing to register or update their products must hold a qualified electronic seal certificate. The qualified electronic seal issued by KIR is accepted in the EPREL system.

If you're ordering a seal certificate for the purpose of registering your entity in the EPREL system:
- select KRS as the "Organization Identifier" in the certificate details,
- enter the keyword "EPREL" in the Order Notes section.

As of April 22, 2025, EPREL requires certificates to include a KRS number, not the NIP (Tax Identification Number). Adding this note ensures we issue your certificate with the correct identifier.

According to Article 4 of Commission Implementing Regulation (EU) 2024/994 of 2 April 2024, suppliers of products subject to energy labelling regulations must register every new product model in the "product database" before placing it on the market. This database has been established and is known as EPREL (European Product Registry for Energy Labelling). The credibility and security of the data stored in the database is ensured through electronic identity verification of suppliers — using qualified electronic seals (for legal entities) or qualified electronic signatures (for individuals).

A mobile qualified electronic seal is an effective way to credibly confirm the origin of corporate documents. It works seamlessly in both internal and external workflows:
- enables sealing of invoices, business offers, official letters, and policies
- eliminates the need to physically stamp large volumes of documents
- assures recipients that a given document originates from a trusted entity – an organization holding a qualified certificate

The qualified seal can be implemented automatically – integrated with document management systems (DMS), ERP, or CRM solutions:
- the sealing process is fully automated, minimizing human error and increasing scalability
- integration allows for the processing of hundreds of thousands of documents per month – without geographical or time limitations
- in the HSM version, it is also available as an on-premises solution, e.g. for large enterprises and public institutions

A qualified e-seal provides a legally valid way to secure digital documents, including those converted from paper form:
- facilitates the creation of e-archives for financial, HR, and official documents
- ensures access control – each sealing operation leaves a traceable digital footprint

The mobile e-seal is a modern tool for educational, training, and certifying institutions:
- simplifies the issuance of electronic diplomas, student IDs, attestations, and certificates with full legal validity
- eliminates the risk of forgery – the e-seal certificate is verifiable and tamper-proof
- supports the digital transformation of education, building trust in documents across borders

A mobile seal is useful wherever speed and document source verification matter:
- can be used to submit an application for an e-Delivery address
- confirms the authenticity of an institution in dealings with public administration and business partners
- allows for legally binding correspondence without requiring a personal signature from an employee

In HR departments, the mobile electronic seal supports activities such as:
- confirming electronic personnel files in accordance with labor law regulations
- digitizing onboarding processes and archiving employee documentation
- improving communication with staff – e.g. when issuing certificates or employment opinions

For law firms and public offices, the mobile e-seal enhances operational efficiency and regulatory compliance:
- enables quick sealing of administrative decisions, resolutions, and rulings
- supports secure dispatch and unambiguous identification of procedural documents
- operates in full compliance with the eIDAS regulation – guaranteeing legal effect across the EU

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